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TOP-CYCLE: Cycle Counting

REV:06/30/15

SCOPE: This procedure covers cycle counting, our physical inventory verification methodology.

STEP WHO WHEN INFO TO USE WHAT TO DO
Steelyard Cycle Count
a1 Buyer
Each week Steelyard Cycle Count Form Send Steelyard Cycle Count Form to Steelyard Supervisor for bin count.
a2 Steelyard Supervisor Upon receiving Steelyard Cycle Count Form Steelyard Cycle Count Form Submit Steelyard Cycle Count Form to Steelyard Specialist for bin count.
a3 Steelyard Specialist Upon receiving Steelyard Cycle Count Form Steelyard Cycle Count Form
Count each bundle in each listed bin on the Steelyard Cycle Count Form, find and count every listed bundle that has been moved; be sure that all bundle tags are secure and not faded; return Steelyard Cycle Count Form to Steelyard Supervisor.
a4 Steelyard Supervisor After Steelyard Cycle Count Form returned Steelyard Cycle Count Form Ensure that Steelyard Cycle Count Form is complete; send completed Steelyard Cycle Count Form to Buyer.
a5 Buyer
Upon receiving Steelyard Cycle Count Form Steelyard Cycle Count Form; M2M data Review information on Steelyard Cycle Count Form with M2M data; work with Steelyard Supervisor and VP-Sourcing to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Steelyard Cycle Count Form.
Machining Department Material Cycle Count
b1 Buyer
Third week of each month Machining Department Material Cycle Count Form Send Machining Department Supervisor the Material Inventory Report and Cycle Count Form.
b2 Machining Department Supervisor Upon receiving Material Inventory Report and Cycle Count Form Material Inventory Report and Cycle Count Form Give Material Inventory Report and Cycle Count Form to Machining Department Material Handler.
b3 Machining Department Material Handler Upon receiving Material Inventory Report and Cycle Count Form Material Inventory Report and Cycle Count Form Perform a physical count of all materials in the Machining Department location; send Material Inventory Report and Cycle Count Form to Supervisor.
b4 Machining Department Supervisor Upon receiving Material Inventory Report and Cycle Count Form Material Inventory Report and Cycle Count Form Ensure Material Inventory Report and Cycle Count Form is complete; send to Buyer.
b5 Buyer
Upon receiving Material Inventory Report and Cycle Count Form Material Inventory Report and Cycle Count Form, M2M data
Review information on Material Inventory Report and Cycle Count Form with M2M data; work with Machining Department Supervisor and VP-Sourcing to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Material Inventory Report and Cycle Count Form.
Finished Goods Cycle Count
c1 Buyer
Third week of each month Finished Goods Cycle Count Form
Send Finished Goods Inventory Count Form to Shipping Supervisor.
c2 Shipping Supervisor Upon receiving Finished Goods Inventory Count Form Finished Goods Inventory Count Form Perform a physical count of all finished goods; send completed Finished Goods Inventory Count Form to Buyer.
c3 Buyer
Upon receiving Finished Goods Inventory Count Form Finished Goods Inventory Count Form, M2M data
Review information on Finished Goods Inventory Count Form with M2M data; work with Shipping Supervisor and VP-Sourcing to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Finished Goods Inventory Count Form.
Machining Department Tool Crib Cycle Count
d1 Buyer
Each week Tool Crib Inventory Report form Run a Tool Crib Inventory Report form for each bin to be counted; send report to Machining Department Supervisor.
d2 Machining Department Supervisor Upon receiving Tool Crib Inventory Report form Tool Crib Inventory Report form Send Tool Crib Inventory Report form to Machining Department Crib Attendant for bin count.
d3 Machining Department Crib Attendant Upon receiving Tool Crib Inventory Report form Tool Crib Inventory Report form Count each item in each listed bin on current Tool Crib Inventory Report form; find and count every listed item that has been moved; return Tool Crib Inventory Report form to Machining Department Supervisor.
d4 Machining Department Supervisor Upon receiving back Tool Crib Inventory Report form Tool Crib Inventory Report form Ensure that the Tool Crib Inventory Report form is returned; send Tool Crib Inventory Report form to Buyer.
d5 Buyer
Upon receiving Tool Crib Inventory Report form Tool Crib Inventory Report form; M2M data Review information on Tool Crib Inventory Report form with M2M data; work with Machining Department Supervisor and VP-Sourcing to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Tool Crib Inventory Report form.
Die Material Cycle Count
e1 Buyer
Each week Die Material Cycle Count Form Send Die Material Cycle Count Form to Die Shop Supervisor.
e2 Die Shop Supervisor Upon receiving Die Material Cycle Count Form Die Material Cycle Count Form Perform a physical count of all listed die material; send Die Material Cycle Count Form to Buyer.
e3 Buyer
Upon receiving back Die Material Cycle Count Form Die Material Cycle Count Form, M2M data
Review information on returned Die Material Cycle Count Form with M2M data; work with Die Shop Supervisor and VP-Sourcing to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Die Material Cycle Count Form.

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