This procedure covers internal auditing of the Trinity Forge quality
environmental systems, as opposed to external auditing which is
performed by an independent outside registrar.
the Internal Audit
The Audit Manager is
responsible for updating the Internal Quality Audit Schedule at least
once each year to
project the internal audit schedule out at least twenty-four months,
and for administering all internal audits per this schedule. The Audit
Manager may call for audits in addition to those scheduled. The Audit
Manager is responsible for planning who will be involved in audit
assignments for at least three months in the future and for
coordinating with the HR Manager to ensure a diverse selection of team
members are trained and qualified.
The QA Assistant makes all
audit assignments via e-mail, with instructions from the Audit Manager.
e-mail assignments, with replies and forwards, provide the basic record
of the internal audit program. Where a minor deficiency is identified
in an audit and is immediately resolved by the audited manager, no
further formal resolution is required. Where an audit identifies a
minor TOP deficiency, the Audit Manager addresses the finding by simply
processing a TOP change per TOP-TOPSM (Changes
beyond correcting typos and updating obsolete team position
titles require approval of the President to be considered "minor"). For
other deficiencies, the Audit Manager formally requests corrective
action per TOP-CARRR.
A record of whatever action is taken is maintained as part of the
audit’s e-mail file.
Preparing for Management
Review (see TOP-MREVU),
the Audit Manager is responsible for ensuring that a full top-down
performed and documented as well as preparing an overall report of the
results of the internal audit program.
Types Of Internal
Trinity Forge conducts five
different types of internal audits, all under the oversight of the
Audits" are performed annually to ensure that Trinity Forge quality and business
systems meet all requirements of the
standards specified in Section I of the Trinity
Quality Manual and in Section I of the Trinity
Environmental Management System Manual. Conduct
Top-Down audits using the Top-Down Audit Checklist in order to
that Trinity Forge internal audits are reviewing appropriate ISO
9000, AS9100, Nuclear Regulation 10CRF21, NCA-3800 AND NQA-1
- "Procedural Audits" are performed on each
TOP at least once every two years to ensure that all TOPs are
effective, are being correctly executed and each is fully covering its
subject area. After procedural audits are completed to the Audit
Manager’s satisfaction, the Audit Manager e-mails the audited TOP
results to the "champion".
are short audits performed to verify that selected activities are being
performed and documented correctly.
Mini-audits are designed to ensure Trinity Forge employees are
accurately performing routine job functions such as cycle counts, raw
material data entry, non-destructive and hardness testing and other job
functions that require accurate quality records. The QA Manager or
specific TOP Champion may request Mini-Audits, or they can be scheduled
at regular intervals.
- "Vendor Audits" are performed on
suppliers and subcontractors. Details of the timing, scope and
methodology of the
audit for an individual vendor are specified by the QA Manager. Where
nuclear requirements need to be met, vendors are visited and audited
annually. Vendors are to be monitored to ensure that their
management systems are up to date as necessary for the product
or services they provide. Refer to TOP-SAPVL
for specific instructions.
- "Flight Safety Program Audits" are
performed and documented annually to assure adequate controls exist,
flight safety awareness training is performed annually, and any
related to flight safety have been effectively
addressed. Records of the flight safety program are maintained
employee training records.
due dates are tracked in the Calibration Control System.
To Do If Assigned An Audit
Any team member whose Team
Member Training File documents him/her as being qualified may be called
on to assist the
Audit Manager by acting in the role of Internal Auditor for an internal
audit assignment. The Audit Manager provides the assignment that tells
what is to be audited (typically a particular TOP, a portion of the
top-down audit or a well-defined mini-audit). The team member acting as
Internal Auditor has these responsibilities:
- Verify that he/she has the time
to complete the assignment by the due date and that
he/she has no conflict of interest in the assignment (no one may audit
an activity in which he/she works directly). Must immediately
respond back to the Audit Manager if there is a problem.
- Perform the audit to the best
of his/her abilities exactly as assigned.
Interestingly enough, it is not
okay to try to personally solve a problem identified in the audit as
so would constitute a conflict of interest.
- Reply back to the assignment
with a full, clear response by the due date. If a time extension proves
necessary, request it prior to the due date.
on a document or record, including definition, primary responsibility
and retention, refer to the Document
and Record Master List.
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