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TOP-ISPEC: Maintenance & Control of Internal Specifications

REV:03/25/14

SCOPE: This procedure covers the review of internal specifications and the subsequent upkeep and maintenance of those specifications to the appropriate Trinity Forge standards.

STEP WHO WHEN INFO TO USE WHAT TO DO RESULTS
1 Any team member Upon noticing that there is a need for Internal Specification modification or addition Customer Purchase Order, written specification, verbal or written instructions, print and quote information Gather all information and specifications together and forward to VP-Quality & Engineering. Specification forwarded to VP-Quality & Engineering
2 VP-Quality & Engineering
Upon receiving specification information from team member Customer Purchase Order, written specification, verbal or written instructions, print and quote information Review the information provided; determine if an internal specification is warranted; if it is not, communicate decision back to team member; if it is, then forward to Forging Engineer to begin creating the new specification or modify the existing one Agree/disagree
3 Forging Engineer Upon receiving specification information from VP-Quality & Engineering Customer Purchase Order, written specification, verbal or written instructions, print and quote information Begin process of pulling all information together and creating the new specification or modifying the existing one; use standard naming convention as prescribed by VP-Quality & Engineering; forward specification to VP-Quality & Engineering for approval. Specification modified or created if necessary; forwarded to VP-Quality & Engineering for approval
4 VP-Quality & Engineering
Upon receiving Internal Specification New or modified internal specification, Customer Purchase Order, written specification, verbal or written instructions, print and quote information Review the Internal Specification for approval; if not approved send back to Forging Engineer; once approved forward to QA Manager for approval. Specification returned to Forging Engineer if rejected; forwarded to QA Manager if approved
5 QA Manager After being notified that approval of Internal Specification is needed Customer Purchase Order, written specification, verbal or written instructions, print, quote information; BOM, Router and Item Master Checklist; internal specification Review the Internal Specification for approval, if not approved send back to Forging Engineer; once approved forward to QA Assistant. Specification returned to Forging Engineer if rejected; approved specification is forwarded to QA Assistant
6 QA Assistant Upon receiving new or modified Internal Specification from QA Manager Internal Specification Place online in Specification Library; email each Forging Engineer, VP-Quality & Engineering  and QA Manager of new specification in online specification system. Distribute specification per distribution list on specification and TOP-DOCUM (b). Internal Specification placed online. Forging Engineers, VP-Quality & Engineering and QA Manager notified; specification distributed
7 Forging Engineer After being notified that Internal Specification is approved and online Internal Specification, M2M Review all appropriate customers and place the internal specification in the Router and/or Print. Internal Specification is placed in Router and/or Print

* Forging Engineer is the Forging Engineer assigned to that customer account.

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