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TOP-TPSMM: Maintenance & Control of BOMS & Routers

REV: 06/03/14

SCOPE: This procedure covers the review of customer specifications (except dimensional) and the subsequent maintenance of those specifications and upkeep of the appropriate Trinity Forge standards.

STEP WHO WHEN INFO TO USE WHAT TO DO RESULTS
1 Any team member who receives a new customer specification Upon receiving specification Customer purchase order, written specification, verbal or written instructions, print and quote information Gather all information and specifications together and forward to Customer Service Representative Specification forwarded to Customer Service Representative
2 Customer Service Representative Upon receipt of specification or information from team member Customer purchase order, written specification, verbal or written instructions, print and quote information Place all open sales orders on hold (if deem appropriate); place in Specification Review Spreadsheet; if it is a new part number, create the Item Master and notify Forging Engineer* assigned to customer via e-mail to create Standard Bill of Material, Standard Router and Spec ID; send hyperlink to documents included in email to Engineering assistant
Open sales orders placed on hold; Specification Review Spreadsheet updated; documents forwarded
3 Engineering Assistant Receipt of notification of addition to Specification Review Spreadsheet Specification Review Spreadsheet Forward Specification Review Spreadsheet via e-mail; give copies to the Forging Engineer* assigned to customer Specification Review Spreadsheet forwarded; copies to Forging Engineer* assigned to customer
4 Forging Engineer* Upon receiving Specification Review Spreadsheet notification of a new part number or modified Standard Bill of Material, Standard Router and Spec ID Customer purchase order, customer specification; Customer Master; BOM, Router and Item Master Checklist; verbal or written instructions, print and quote information; For existing part numbers, modify or create any Tooling Item Master, Standard Bill of Material, Standard Router(Standard Router must include "New Data Step" as the 1st Operation to prevent prevent processing parts before router approval), Spec ID and review Part Item Master as required to meet the requirements of the customer; review using BOM, Router and Item Master Checklist; for a new part number build the Standard Bill of Material, Standard Router and Spec ID required; review using BOM, Router and Item Master Checklist all specific quality requirements, other than dimensional, must be noted in the Customer Master and appropriate router steps in M2M; notify another Forging Engineer or QA Manager for proofing and approval after signoff Standard Bill of Material, Standard Router and Spec ID created or modified per customer specification; reviewed using BOM, Router and Item Master Checklist and notice for needed approval sent
5 Forging Engineer or QA Manager Upon receiving notification of need for approval of new or modified Standard Bill of Material, Standard Router and/or Spec ID Customer purchase order, written specification, verbal or written instructions, print, quote information; BOM, Router and Item Master Checklist Check all components created or modified per BOM, Router and Item Master Checklist. If minor changes are required make the necessary corrections. When more extensive modifications are needed, return to initial Forging Engineer or QA Manager: repeat Step 4. When components are approved remove the "New Data Step" from the router and send notification of approval to initial Forging Engineer or QA Manager and Customer Service Representative; digitally sign and date the Item Master and/or Spec ID for new or modified items; update Specification Review Spreadsheet and forward to QA Assistant; forward BOM, Router and Item Master Checklist to Engineering Assistant Standard Bill of Material, Standard Router and/or Spec ID are approved per BOM, Router and Item Master Checklist; Specification Review Spreadsheet routed
6 QA Assistant Upon receiving notification that Specification Review Spreadsheet is complete and specification needs scanned into system Specification Review Spreadsheet ; prints; specifications Scan specification (if necessary); place online in Specification Library; enter complete in Specification Review Spreadsheet and forward to Customer Service Representative. If new Specification notify the Forging Engineer* assigned to customer and QA Manager via e-mail Specification Review Spreadsheet forwarded to Customer Service Representative, documents are scanned; Forging Engineer and QA Manager notified of new specification
7 Engineering Assistant Receipt of notification of addition to Specification Review Spreadsheet Specification Review Spreadsheet Forward Specification Review Spreadsheet via e-mail Specification Review Spreadsheet forwarded
8 Customer Service Representative Upon receiving Specification Review Spreadsheet Specification Review Spreadsheet and Purchase Order Sign off Specification Review Spreadsheet; remove Sales Orders from hold status and update due dates; send through contract review via TOP-ORDER Specification Review Spreadsheet signed off; sent for contract review
9 Engineering Assistant Twice weekly Specification Review Spreadsheet Place a copy of Specification Review Spreadsheet on line Copy of Specification Review Spreadsheet on line
*Forging Engineer is the Forging Engineer assigned to that customer account.

For information on a document or record, including definition, primary responsibility and retention, refer to the Document and Record Master List.


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